Payroll Coordinator

Payroll Coordinator

Regular, Full Time

Surrey Police Service (SPS) is Surrey’s new municipal police agency. On November 29, 2024, SPS became the police of jurisdiction, and assumed responsibility and command for policing and law enforcement in Surrey. SPS is working to redefine policing with innovative new approaches and community-based solutions. It’s an exciting time as SPS continues to expand our team with talented people who want to help shape the future of policing in Surrey. To date we’ve hired over 480 police officers and over 450 civilian support staff and will grow to be one of the largest independent police services in Canada. Since day one, SPS has been intentional about building a culture that is inclusive, respectful and supportive, with a strong focus on employee wellness and career development.

POSITION OVERVIEW

Surrey Police Service (SPS) has an exciting opportunity for a Payroll Coordinator to join our Financial Services Section, within the Office of the Chief Constable. This is specialized and complex, supervisory work that ensures the processing of all aspects of payroll and integrates information into a computerized financial system in a timely, accurate and efficient manner. Responsibilities include projects, studies, day to day operations and complex communications. Considerable responsibility and independence of action is exercised within departmental guidelines.

Schedule / Hours of Work

The anticipated schedule for this position is 35 hours/week. Please note, the hours are subject to change based on operational needs and adherence to the Collective Agreement.

RESPONSIBILITIES

• Ensures that all pay period end processes are carried out effectively resulting in the production of accurate and timely pay cheques for all employees of Surrey Police Service (SPS).
• Reviews, recommends and implements regulations and other requirements pertaining to payroll processing and employee information gathering procedures in consultation with the Manager.
• Interprets and applies acts, regulations and collective agreement provisions regarding payroll matters.
• Controls the preparation of all payrolls and provides direction in the updating of various employee and payroll records.
• Ensures year-end working papers for payroll, benefit and liability are completed accurately and on time.
• Manages the benefit allocation model and determines appropriate allocation rates.
• Implements established testing procedures for updates & fixes to the computerized payroll system and ensures integration to the financial system.
• Plans, assigns, supervises and reviews the work of payroll staff engaged in various payroll tasks and provides operational direction and solutions to problems.
• Checks initial payroll run and balances payroll and deduction records.
• Identifies and resolves problems which may require consultation with others.
• Establishes and maintains effective levels of customer services to all departments and employees on matters relating to payroll.
• Performs accurate and expedient analysis and reporting.
• Responsible for projects, studies, operations and communications of complexity.
• Completes audit assignments.
• Develops PeopleSoft queries to extract relevant payroll information.
• Assists in updating core Time & Labour and Payroll tables in the system.
• Assists with operational requirements of other departments.
• Responds to inquiries from staff, outside agencies, and others.
• Makes ongoing recommendations for operational improvements in all areas of SPS operations.
• Attends internal and external meetings relative to payroll matters.
• Performs related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

• Understands and effectively carries out instructions with effective oral and written communication.
• Possesses strong interpersonal and leadership skills.
• Good understanding of collective agreements.
• Thorough knowledge of current payroll and benefit law, issues, processes, and systems.
• Good working knowledge of mainframe computer and PC applications, including but not limited to Excel and Word for Windows.
• Thorough knowledge of highly integrated computerized HR/Finance/Payroll systems.
• Good organizational and time management skills with ability to perform under pressure.
• Sound knowledge of Accounting practices and principles with strong attention to detail.

APPLICANT QUALIFICATIONS

• Completion of grade 12, supplemented by accounting courses equivalent to level 3 of a professional accounting designation and CPM courses.
• Minimum 7 years recent payroll experience in a large, computerized setting, and in positions of increasing complexity and responsibility including supervision.
• An acceptable equivalent combination of training and experience will be considered.
• All applicants must obtain and maintain the required police security clearance throughout their employment with SPS.

BENEFITS & COMPENSATION

Surrey Police Service offers a comprehensive benefits package, including extended health and dental coverage, a defined benefit pension through the Municipal Pension Plan, generous vacation entitlements, and ongoing professional development. Employees also benefit from short-term and long-term disability coverage, travel and life insurance, discounted access to City of Surrey recreation facilities, and a dedicated Employee Services team providing personal and family support. With a strong focus on well-being, career growth, and work-life balance, SPS is committed to fostering a supportive and rewarding workplace. Note – The aforementioned benefits only apply to eligible full-time positions within SPS.

• This is a unionized position, represented by CUPE 402.
• The salary range is $42.19/hour - $47.52/hour (pay grade 24) based on 2024 rates

Applications must be submitted through our online Careers page. This posting will remain open until 11:55pm on May 30, 2025; however, applications will be reviewed on an ongoing basis. We encourage interested candidates to apply as soon as possible, as the posting may close earlier if a suitable candidate is selected.

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Thank you for your interest in working with SPS. We pride ourselves on hiring members that model the mission, vision, and values of SPS through unquestioned integrity and sustaining a visible, credible, inclusive, and respected profile.